60 hours → 3 minutes — AI document automation freeing thousands of hours
A public sector organization transformed their document process from 60 hours of manual work per document to 3 minutes with AI — a 95% time reduction.
Executive Summary
- Official reports and documents required 60+ hours each to produce manually
- The process consumed over 1,000+ hours monthly with high risk of human error
- Alice Labs built an AI system that automates document generation
- Each document now takes 3 minutes instead of 60 hours
- Result: 95% time reduction and 6,400-8,000 hours freed annually
Starting Point
The organization regularly produced official reports and documents that each required approximately 60 hours to complete. With the high volume, over 1,000 hours were consumed every month on document production. The process was not only time-consuming but also carried high risk of human errors in critical documents.
60+ hours per document. Manual data extraction, compilation, and multiple review rounds.
No automated systems for document generation. Everything was produced manually.
Valuable working time was spent on repetitive tasks instead of more qualified work.
Why Alice Labs
- Experience working with public sector and understanding its requirements
- Focus on precision and traceability — critical in public contexts
- Solution that supports, not replaces, human expertise
- Implementation that respects existing workflows
What We Built
We built an automated document generation system tailored for public sector requirements. The system extracts relevant data, applies correct formatting and structure, and generates complete documents that meet applicable standards. Each document is then reviewed by staff for final approval — but 95% of the work is already done.
Quality & Safety
- All documents reviewed by staff before delivery
- Automatic validation against applicable standards
- Complete traceability — every source documented
- Secure handling of sensitive information
- Regular updates to templates and formats
Results
95% time reduction • 6,400-8,000 hours freed annually • From 60 hours to 3 minutes per document
Why This Worked
- 1.Automate the repetitive, preserve the expertise. AI handles routine work while staff focuses on qualified tasks.
- 2.Traceability is non-negotiable. In public sector, every decision and source must be verifiable.
- 3.Speed enables quality. When production takes 3 minutes instead of 60 hours, there's more time for thorough review.
- 4.Reduce the risk of human error. Automation eliminates errors that occur during manual handling.
- 5.Human-in-the-loop for critical decisions. AI proposes, humans review and approve.
When This Solution Is NOT Right
- ×If your documents are entirely unique and lack common patterns or structures
- ×If document volume is too low to justify automation
- ×If you lack capacity to review and approve AI-generated documents
- ×If your data is too unstructured to be extracted automatically
Is This Right for You?
- You regularly produce documents with similar structure and content
- Document production takes significant time from more qualified work
- You have staff to review and approve AI-generated documents
- You want to reduce the risk of human errors in important documents
- You seek efficiency without compromising quality
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About Alice Labs: Alice Labs is a Swedish AI agency helping companies implement AI solutions that deliver measurable business results. From AI agents and automation to AI-driven SEO — we build systems that create real impact.
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